Wednesday, 12 October 2011

Task 4

Task 4:

Microsoft Project 2010

Microsoft Project can/is used as a project managing software within a company just like many other project managing software’s to comes with the following types of management tools:
Budget:  This program can deal with budget configuration therefore when money are being spend the software will deduct or add on money where necessary so the team leader always knows how much they have spend on a the project by that also show how much they have left.
Gantt charts: Microsoft project also deals with the Gantt chart which is a brilliant way of showing when the project will start and finish but as well the tasks which are expected to be performed. This charts can include a range of different colour therefore important tasks can be highlighted in red as the less significant ones done in yellow to symbolise the importance of each task.
Milestones: can be added so this way the team manager knows that they may need to do something important such send out a draft copy of the webpage they may be building through email or simply tell members of the company they need to do something important at that time.
Hide: some of the columns can remain hidden so the person working at the chart only looks what it concerns them such as project final dead line to total cost of project.
Share: when a project is created it can be send to other members within the company or to customer just so they know when a task is finish of began. This is a great tool because it does not just give the plan to the team leader but to the other member who may concern and because it’s a Microsoft based product it can be opened in pretty much any standard MS office application (i.e. word, excel)  [i]

Smart sheets

Smart sheet is another program which is purely based online project management facility which in comparison to Microsoft Project is a free open source (not part of a package).
Gantt view: This software is can offer a Gantt view which I a brilliant way of having the task ahead laid on the screen from when they will start to when they will finish this type of contribution can help a project leader therefore they will stay on top of the employees and make sure they have completed tasks set.
Mobile phone access: gives this software its unique contribution to help a project manager into checking how their employees are doing on tasks. Because this software can be made to give out alerts when someone is doing a change i.e. finishing a task early they can be given the next one in line. So this way finishes the project earlier so if any mistakes are made they would have the time to correct them.
Email: this software has the availability to update its where about on task through email, this can help a project manager in many ways from actually keep track what they are doing everywhere at all time to giving the project manager the flexibility to do that just about anywhere so if they are not doing their job the project leader can handle the job to someone who can. [ii]
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